A game changer for landlord clients: automatically capture and categorise rental statements

Managing landlord accounts often means dealing with rental statements that vary in format and contain multiple income, fee and repair entries that require careful categorisation. FreeAgent's new Rental Statement Capture feature uses AI to automate much of this process, helping accountants, bookkeepers and landlords save significant administration time.

Users simply upload a rental statement from a letting agent and FreeAgent extracts the relevant data, identifies properties, categorises rental income, management fees, repairs and other transactions, then reconciles the final bank payment automatically. The technology works across PDFs, images and spreadsheets, even when statement layouts differ between letting agents.

For practices with multiple landlord clients, this removes the need to manually create numerous invoices, bills and reconciliations for every statement, reducing both workload and the risk of errors.

The feature also strengthens compliance with Making Tax Digital for Income Tax by creating accurate digital records more efficiently. Alongside rental statement capture, FreeAgent for Landlords supports automated quarterly submissions, property ownership splits and portfolio-wide management from a single licence, making it easier to manage growing landlord client bases while improving efficiency.

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